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Copying a bot for each client feels separate. A fix then lives in one copy, and the others stay wrong. Acumane keeps one assistant and a private space for each client.
A separate bot for each client means a separate set of instructions. You fix Harbor Inc.'s bot. Northwind LP's bot still has last month's wording, and the notes you attached to each bot stay inside that copy. Acumane keeps one assistant. You publish an update, and each client's space keeps its own files. If the update was wrong, you restore the previous version.
A fix in one copy does not change the others.
Harbor Inc.'s bot
New wording.
Northwind LP's bot
Old wording.
Fieldnote™'s bot
Old wording.
You publish once. Each space keeps its own files.
The assistant
Advisory desk
One set of instructions.
Harbor Inc.
Uses the published assistant.
Northwind LP
Uses the published assistant.
Fieldnote™
Uses the published assistant.
The copies stay different. Publishing the assistant reaches every linked space, and you can put the previous version back.
The copies
Harbor Inc.
New wording
Northwind LP
Old wording
Fieldnote™
Old wording
Acumane
Advisory desk
One set of instructions, ready to publish.
Harbor Inc.
Files stay in this space.
Northwind LP
Files stay in this space.
Fieldnote™
Files stay in this space.
The copies no longer match. Harbor Inc. has the new wording. Northwind LP and Fieldnote™ still have the old one.
One assistant
You edit the method in one place, then publish it.
Files stay put
A file in a client's space does not move when you publish.
Restore a version
Each published version stays in the list. Restore an older one.
| Topic | A bot per client | Acumane |
|---|---|---|
| The instructions | Each copy has its own wording. | You edit one assistant and publish it. Linked spaces use that version. |
| Client files | Notes attached to a copy stay inside that copy. | A file in a client's space stays there when you publish. |
| People | You sort out access on every copy. | Owners, admins, and editors can change the assistant. Viewers use the rooms you invite them to. |
| Undo | You look through the copy you changed for the old wording. | Each published version stays in a list. You can restore an older one, or leave one client on the version they already use. |
Copies are easy to make and hard to keep the same. Use one assistant when the method should match, and a private space for each client.